While performing their fiduciary duties, board members are privy to sensitive information that needs to remain private. When they're discussing the employees' performance issues or discussing strategies to manage a competitor, it is crucial that board members can discuss delicate information without fear of being disclosed to the public.

To minimize the risk of leaks, boards should adopt a range of robust security measures such as restricting access to sharing, stopping sharing, and encrypting documents and backing them up. They can also employ an online secure board management software program that has granular controls for documents to stop unauthorized printing, downloading or screen shots as well as a comprehensive audit trail of the user's activities down to the page level.

A well-written board confidentiality policy can help in ensuring confidentiality of board members since it clearly informs directors of their responsibilities and establishes a culture which views leaking as dishonourable and unprofessional behavior. The chairman or lead director can provide the policy to potential directors before they are nominated, and to current directors prior to when the start of their term so that they have the opportunity to ask questions and sign the agreement if they choose.

For the most sensitive information such as a secure board portal that lets users access documents only on their own devices and use exclusively for this purpose is the best method to protect confidential information. Govenda's secure board portal offers enterprise-grade security, detailed document control, and tamper-proof watermarks. It also prevents printing why not check here to files, revokes permissions to download, and tracks usage.